Overview
One of Torii's recommended best practices for managing your SaaS stack is to keep your application's state up-to-date. This will allow you to easily create views only for relevant apps, use application state as part of your application approval, renewal and depreciation process, and more.
The State Column
Torii provides a "State" column where you can easily set your application's states (individually or in bulk), with several pre-defined options:
Discovered - this is the default state. These applications should be reviewed and moved to the appropriate state
In Review - Application is currently being reviewed by members of the IT/Security staff.
Evaluation period - Employees are evaluating this application. The IT/Security department has not yet approved it for general use.
Sanctioned - Applications approved by the IT/Security staff. These are your relevant, daily-used apps to monitor user access to.
Cost optimization - Application is under investigation for cost optimization opportunities.
Need to close - Applications that should be closed. There may still be some company IP addresses on these tools that you'd like to remove before marking them as "Closed."
Closed - Applications that are no longer in use.
Hide app - Application is not relevant. Once selected, this app will be hidden and will not show in your tenant (it can still be found in Settings -> Hidden Apps if required).
Torii also allows you to create your own application states, to adjust for each organization's individual process and requirements.
How to set application state
An application state can be assigned either from the Applications Table or the it's individual application page. To change an application's state, click on the State field and select the correct state for that app.
How to create a new application state
Torii enables you to add your own state to the dropdown list. To do so:
Go to Settings
Select Application Details
Go and hover over the State line
Click the edit icon
This will open a popup where you can see the options for the State field, change the order of options, and add your own.
Torii's pre-defined options are non-editable and cannot be deleted. These are the disabled, grayed out options.
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Pressing the +Add option button will add another option to list, which you can edit:
Change the state name
Change the state color
Delete this state
You can also change the order of options for the State field by dragging any option to any position. The order in the configuration popup is identical to the order of state options in the field itself.
Next: Create Application Views