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Current Users, Past Users and External Users Definition

Noga Tubi
Noga Tubi
  • Updated

Overview

Torii users belong to one of the following groups:
  1. Current Users
  2. Past Users
  3. External Users

1. Current Users

2. Past Users

  • Users are shown as "Past Users" when they are found initially on IdP or HRMS app defined as user lifecycle source of truth, and then removed from them or changed their status in the app. Read more about current and past user definitions here.
  • You can see all "Past Users" in the Users Section - https://app.toriihq.com/team/users/past.

3. External Users

  • Users are shown as "External Users" when their email domain is not matching your account's domains. Domains can be added by contacting the support team.
  • Editing an external user's display name
    • You can edit the display name on the external system, and Torii will sync that information
    • An external user created using an email workflow cannot be edited
    • You can see all "External Users" in the Users Section - https://app.toriihq.com/team/users/external.mceclip0.png

How to define user lifecycle settings in Torii

Torii relies on user status in Google Workspace (G Suite) or Azure Active Directory by default. Whenever a previously active user becomes inactive or is removed from all of the two IdPs above, Torii marks him as a past user.

Click here to learn how to define and change Source Of Truth In Torii (SOT) 

Change Torii user to "Past" triggers 

IdP/HRMS

Triggers

Azure Active Directory

The user status was changed to disabled, or the user is no longer found in the app

Google Workspace (G Suite)

The user status was changed to suspended , or the user was archived

JumpCloud

The user status was changed from active to any other status, or the user is no longer found in the app

Okta

When an Okta admin deactivates a user, that user’s status changes to Deprovisioned.

OneLogin

The user status was changed to suspended or the User is no longer found in the app

BambooHR

The user status was changed from active to any other status starting from the supplied effective date, or the user is no longer found in the app

Hibob

The user status was changed to terminated or garden leave, or the user is no longer found in the app

Sailpoint

User status was changed to Terminated, or the user is no longer found in the app

Namely

The user status was changed to inactive, or the user is no longer found in the app

Workday

The user status was changed to inactive, or the user is no longer found in the app

ADP

The user status was changed from active to any other status, or the user is no longer found in the app

Paylocity

If the user status isTerminated, and the termination date is passed
Personio

The user status was changed fromactivetoterminated, or the user is no longer found in the app
SAP SuccessFactors
 The user status was changed to inactive,

 

 

 

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