Scheduled Action is a workflow trigger that allows you to run an action at a scheduled time — either recurring (daily, weekly, monthly) or once at a specific date and time.
Instead of reacting to changes in your SaaS environment, you can proactively define when a workflow should run and let Torii handle the rest.
Common Use Cases
1. Remind employees to update app details
Schedule a recurring workflow (for example, monthly) that sends an App Form task to the relevant employee to review and update key application details.
Benefit:
Keeps your app inventory accurate without manual follow-ups.
2. Refresh app information using GPT
Run a scheduled workflow (for example, weekly) that executes a GPT action to:
- Generate updated app descriptions
- Suggest categories
- Add risk notes
- Normalize metadata fields
Benefit:
Maintains clean, enriched, and up-to-date app data automatically.
3. Schedule user offboarding in advance
Configure a workflow to run at a specific future date to automatically:
- Remove app access
- Revoke licenses
- Trigger follow-up tasks
Ideal for:
- Planned departures
- Contract end dates
- Temporary employees
Benefit:
Ensures offboarding happens exactly on time — without manual reminders.
How to Configure a Scheduled Action
When building a workflow, select Scheduled Action as the trigger.
You can choose between:
- Scheduled (recurring)
- Once (one-time execution)
Option 1: Scheduled (Recurring)
Use this option when you want the workflow to run repeatedly.
Configuration Fields
-
Schedule frequency
- Daily
- Weekly
- Monthly
- Time of day
- Timezone
-
Starting
- Defaults to today
The workflow will begin running according to your selected frequency, starting from the chosen date.
Option 2: Once (One-Time Run)
Use this option when you want the workflow to run only once at a specific date and time.
Configuration Fields
- On (date)
- Time of day
- Timezone
Personalization Tokens
You can use Scheduled Action tokens inside workflow actions (for example, in task descriptions, Slack messages, or emails).
The following personalization tokens are available:
-
Trigger.Run-time-ISO-utc— The run time in ISO format (UTC). -
Trigger.Run-time-formatted-utc— The run time in a formatted UTC representation.
These tokens allow you to dynamically reference the exact execution time of the workflow run.